working with media

My GIF is not playing

If your GIF file is not playing or looping, it might be because the file is too large. If it’s more than 1080 pixels high or 1920 pixels wide, you’ll need to reduce the size.

There are a number of free, online tools of varying sophistication that you can use.
Here’s a simple one that will do the job:

Here’s a more sophisticated tool with additional functions:
If you have a large (in MB) gif animation your iPoster can take a very long time to load. If so, you can also use this tool to optimize the image to reduce its size. Try a setting of 100%.


The “DESIGN YOUR iPOSTER” button is missing.

If your don’t see the DESIGN YOUR iPOSTER button at the top of your Main Toolbar, this is because your conference organizer has disabled the function in order to standardize the design of all the iPosters to be presented at your event. They want authors and attendees to focus on content, rather than design.

How do I add an audio presentation to my iPoster?

Add narrations, interviews or other audio content

There are two ways to use Audio Presentations in your iPoster:

  • You can present an overview of your work or take visitors on a guided tour, by using the AUDIO PRESENTATION button on your template’s Main Toolbar. Visitors will be able to explore your iPoster as they listen to your presentation.
  • You can explain specific aspects of your research, include interviews, or other recordings by using the INSERT AUDIO button in each of the Content boxes.

Follow these 4 steps

1. Record your audio file. You can use your mobile device or a more sophisticated system, but we recommend using a microphone. It’s a good idea to rehearse your readings before recording. And review them after you’ve recorded! Are they clear and easy to understand? Recordings should be no longer than 3 minutes.

2. The iPoster System accepts only audio files in MP3 format. If you can’t record in that format, you’ll need to convert your files to MP3. This is easy to do using one of the free on-line file-format converters. There are many of them, but here is a simple one that we have tested:

3. Insert your audio into your iPoster

  • If you want to add a general audio presentation for your whole iPoster, click on the AUDIO PRESENTATION button on the Main Toolbar. An upload dialogue will open up. You can either browse your computer or drag and drop the audio file into the “Choose audio file“ field.                                                                                           Audio Presentation
  • If you want to add an audio file to a Content Box, place your cursor in the position you want the audio file to display. Click on the INSERT AUDIO button in the formatting menu at the top of the  Content Box. An upload dialogue will open up. You can either browse your computer or drag and drop the audio file into the field.                                                                  

4. Test your file in Preview. If you added a general audio presentation using the
AUDIO PRESENTATION button on the Main Toolbar, you will see that a button for Audio Presentation appears at the bottom of your iPoster. If you added a file within a Content Box, you’ll see a Play arrow.


What Size Should The Images Be In The Slide Show In Template 3?

Make your images as large as possible to have maximum impact in Slide Show mode.

The slide show window has a minimum format of 960×360 pixels. But you can insert images up to 1920×1080.

When you look at the slide show in standard view, any images larger than 960×360 will be cropped.  But when you click/tap on the slide show in Preview or at the Conference, it will open up as an overlay, and then it will show all images in their full size. 


How do I make a slideshow in Template 3?


You load images up by clicking on the “Upload Image” button. You can add up to 10 images. They should be at least 960×360 pixels – up to 1920 x 1080 – so that they fill the screen as much as possible when viewed. Just follow these simple steps:

How Do I Remove A Video?

To remove a video, click and hold the left side of the video frame, then drag to the right to select the frame.

Alternatively, click with the mouse to the left of the video, hold down the Shift key and click to the right of the video, the video thumbnail gets highlighted.

Press Delete or Backspace on your keyboard.

How Large Should My Images Be?

Your images should be as large as possible – up to 1920×1080 pixels.

When your visitors tap on an image, it will expand to it’s full size. So you can present photographs, charts, tables and diagrams in great detail.

We recommend a minimum of 600 pixels wide, but bigger is better!

How Do I Insert Tables And Graphs?

Tables and graphs should be inserted as images, using the “Insert Image” button in the text editor. 

This will allow visitors at the conference to tap on your Table or Graph and expand it to full screen for easy reading.

To do this, create your table in a spreadsheet, presentation, or word-processing program. Then either export it as a JPG or PNG file, or take a screenshot of it. Do not try to copy and paste it directly from, for example, Excel

Make it as large as possible (up to 1920×1080). This will allow you to include as much detailed information as you need, and make it easy for your visitors to read it at the conference.

You can also create simple bar, pie, line and other charts right in our Template Editor! Simply click the button (pictured below) and enter your values!

Why Aren’t My Images Larger When I Click On Them In Preview?

When your images are displayed in Preview or on the screens at the conference, they will only be as large as the file you insert.

The full display screen is 1920×1080 pixels. Thus, if you want an image to fill the screen, you must insert an image that is 1920×1080.

If your image is only half the size – 960×540 – it will fill only half the screen.

We recommend that your images are at least 600 pixels wide. However, don’t try to make your image any bigger that the original. This will only cause it to be blurry and hard to read. Try to find an original that is larger.

In this case, bigger is indeed better. The larger your image (photograph, table, diagram) the more detail you can show.

How do I add a video (unlisted or public) to my iPoster?


To insert a video, please follow the following basic steps:


1. Upload your video to Youtube or Vimeo, and then copy the URL.

2. Open the Content box where you want the video to play and place your cursor where you want it inserted.

3. Click the Insert Media button on the toolbar.


4. The Media Embed window will open. Enter your video URL in the URL field and click “OK”.


The video will automatically size to fit in the Content Box.  It will play full-screen for visitors who click on the video player’s full-screen button.


If you want to keep your video private, but still show it on your iPoster, you will need to change your Privacy setting to “Unlisted” or “Hide”.

An “Unlisted” video is a different type of private video. “Unlisted” means that only people who know the link to the video can view it. An unlisted video will not appear in any of YouTube’s or Vimeo’s public spaces (such as search results, your channel, or the Browse page).


Here’s what you do in YouTube:

1. Sign into your YouTube Account

2. Go to your My Videos page

3. Select the video which you’d like to make an unlisted video. 

4. Click the Edit button to access the video’s settings.

5. Go to the Privacy section of the page. There you’ll see the option to mark you video as “Private”, Unlisted”, or “Public”. Select Unlisted.

6. Click the Save Changes button. Once you’ve done this your video will be an unlisted video.


Here’s what you do in Vimeo:
Click Settings under your video on the video page, then click the Privacy tab. You will see a range of privacy options. Choose Hide this video from .


Test this in Preview on your iPoster.



Can I upload a PowerPoint or PDF poster directly to an iPoster?


There is no function for uploading a poster in another format directly to an iPoster.

But there’s good news: many – if not most – of our authors have their source content in other formats like PDF, PowerPoint, Keynote, Word and other documents. They simply pick an iPoster template that works for the way their presentation is organised, and then transfer the content into the iPoster Content Boxes. It can go pretty quickly – just follow this method:

Enter your texts and images separately.


You can copy and paste text from your source, directly into a content box.


All images should be inserted using the Insert Image tool, which you will  find on the toolbar of each content box.

IMPORTANT: Images must be in JPG, PNG or GIF format
. When inserting images, remember that images will expand to their full size when tapped by visitors to your iPoster or by you during your presentation. So, make sure your images are as large as possible – up to 1920 x1080 pixels. And if possible, use the original images for best quality. If they are not available, take screen shots of your images, but zoom in before you take them so that, again, they are as large as possible.

Treat diagrams, charts, tables, etc the same way
. Either export them from their source program as JPG or PNG, or take a screen shot. Make them as large as possible, and then import them into your iPoster. That way they will expand to make it easy for your visitors to view them.

Remember that an iPoster can contain so much more than a PDF or Powerpoint, so try to take advantage of this by including:

  • videos
  • sound files
  • links to dynamic external information (e.g. online data sets, visualizations, etc
  • include as much content as you feel is necessary to present your research with the detail it deserves. There are no limits to content. As soon as you exceed the apparent physical space of a content box, it will scroll.

One last tip.

As you proceed, check your work by clicking on the Preview button. You’ll get a close approximation of how your iPoster will look on the HD screens, and can text all of the functionality: Content boxes and images expand when clicked, videos play correctly, external links connect, etc.


Be sure to view our tutorials, which will give you a broad overview of the iPoster system.

Our Editing Quick guide will explain all of the editing tools.