Uncategorized

How can I add co-authors to my iPoster?

You can invite one or more co-authors to help create or edit your iPoster. Added co-authors will have most of the same editing accesses that the main author does, however they will not be able to delete a poster or add /delete other co-authors. Once invited they will receive a separate email with their own individual login instructions.

1. Click on My Settings in the main toolbar

My settings button from iPoster editor.

2. The first tab displayed when opened is Manage Co-Authors. Fill in your co-author’s details (first name, last name and email) then click the green send invite button. You can add a message if you want to. You may also choose, at any time, to include your co-authors in the Contact Author email list. This will mean that participants can contact authors individually when clicking on the contact author button as they view your poster.

3. Scroll down on this page to see your invited co-authors as shown below. If you need to delete a co-author and remove their access you can click on the trashcan symbol next to their details.

4. Your invited co-author will receive an email with a URL to access the iPoster system and their own unique login. To invite more co-authors repeat the above steps. Below is an example of the email they will receive.

Example email sent to a co-author when they have been invited to edit a poster.

Important: Only one person can edit an iPoster at any one time. If there are multiple people editing the same poster at the same time, you will not be able to save over changes another user has made before you.

Need further assistance? Reach out to our support team by sending a support request. Don’t forget to let us know which conference you’re creating a presentation for.

Can I add any media to a PDF poster?

Because the PDF upload is a static document you can’t add any multi media within the poster itself once it’s uploaded in the iPoster system. You can however add an overall audio narration or a video presentation within the PDF+ editor. See the FAQ linked below for detailed instructions on how to include this media in your presentation. Any hyperlinks included in your PDF will be accessible to viewers and will open in a new window when viewed at a conference or online.

You can also add media into the author information button on the right hand menu. If you click into this button you will see the multimedia toolbox options. Please see the following instructions for how to add multimedia:

If your conference offers both iPoster and PDF+ template you can change at any point from a PDF+ template to an iPoster template. Please follow the detailed instructions on this here.

Need further assistance? Reach out to our support team by sending a support request. Don’t forget to let us know which conference you’re creating a presentation for.

How do I create a PDF version of my existing presentation?

You can upload an existing presentation into the iPoster system e.g. one that was created in another platform like PowerPoint, Keynote or Canva. Firstly you will need to convert your existing presentation into a PDF document. You can do this by saving it as a PDF. Here’s an example of how to do this in PowerPoint:

Click on ‘File’ then click on ‘Save as Adobe PDF’ then save it. Your file should now be saved as a PDF and you can follow the below instructions to upload it into the iPoster system.

A section of the PowerPoint tool bar. 'File' has a blue circle around it.
The Power Point Main menu. The option 'Save as Adobe PDF' is circled in blue
The screen shown on on the Windows operating system when saving a file. The option 'Save' is circled in blue at the bottom of them image.

1. Ensure that your PDF file is as small as it can be. The file size limit is 50 MB. However the smaller it is, the quicker it will load when visitors click on it. You can use an online file compression service to make your file smaller. Here are some that we have used and like:

Free (no login required): https://tools.pdf24.org/en/compress-pdf
Free (login required after 2nd use): https://www.adobe.com/acrobat/online/compress-pdf.html 

2. Log in to the iPoster editor using your assigned credentials.

2. On the choose template screen scroll until you come to the Upload a PDF poster button. Click the Choose button underneath this.

The iPoster 'Choose Template' screen. Focused on the PDF+ Template.

3. Drop you PDF file onto the white banner or click on the banner to choose the file from your documents.

See the FAQ on PDF upload size here

The iPoster editor screen after the PDF template is chosen. There is a message in the middle of the screen that says: 'Drop PDF here to upload, or click to select.'

4. Your PDF file should now be loaded into the editor screen. Use the + – keys at the top of the page to zoom in and out.

A PDF uploaded within the iPoster editor screen. The main menu of the editor runs down the right hand edge of the image.

Need further assistance? Reach out to our support team by sending a support request. Don’t forget to let us know which conference you’re creating a presentation for.

What Size should my PDF upload be?

The maximum upload size of PDF file is 50MB. As a general rule we recommend that your file be as small as possible because it improves the loading speed when visitors click on it from the poster gallery.
To compress your file we recommend using one of the following file compression services:
– Free (no login required): Compress PDF
– Free (login required after 2nd use): Adobe Acrobat – Compress PDF size
Your PDF file should consist of a single page . Please upload it in landscape orientation with a 16:9 Aspect ratio.
Following the above instructions will ensure that your poster looks it’s best on most screens and that it will load quickly when visitors click on it.
A PDF poster on a mock Computer screen in landscape orientation.
Need further assistance? Reach out to our support team by sending a support request. Don’t forget to let us know which conference you’re creating a presentation for.

lost login details?

Lost login details? or never received a welcome invitation? We will either be able to re-send your credentials or forward your message to your meeting’s management team who will be able to assist. Please send us an email at: support@ipostersessions.com. Alternatively you can fill in a support desk contact form.

Please note that in some cases the original welcome email may have gone into your spam or promotions email inbox. Please check these inboxes for a copy of the welcome email.