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Parker ACE 2023

In February Parker Seminars and Parker Research Centre hosted the 2nd Annual Abstracts for Clinical Evidence (ACE) Program in Las Vegas. Presentations covered a range of topics like:

  • Chiropractic
  • Neuroscience
  • Nutrition
  • Human Performance

We worked with Parker organizers to develop iPoster templates with 4 preset backgrounds which had different colors and content box combinations depending on the research field. These were pre-loaded for authors prior to them logging in so all they needed to do was input their data and add their images, videos, sound files and other media to help showcase their research.

How can I generate subtitles for my videos?

If your conference organizers have chosen to enable subtitles for videos you will be able to generate this using a linked AI. Please note that the AI can take up to 24 hours to generate the subtitles which can then be edited. Make sure that you allow plenty of time to generate captions for your videos and to adjust them as required afterwards.

First you will need to have a video uploaded in either the VIDEO REPOSITORY/GALLERY section, or under the VIDEO PRESENTATION section of your iPoster editor. Both of these buttons are located on the main menu. Please see the following FAQs on how to upload a video into these sections.

These instructions are broken into 2 parts:
  1. Generating subtitles for videos in VIDEO PRESENTATION.
  2. Generating subtitles for videos in VIDEO REPOSITORY/GALLERY

1. Generating subtitles for videos in VIDEO PRESENTATION

1. Upload your video in VIDEO PRESENTATION then click on the green ‘Subtitles’ button

screenshot showing the Video presentation screen in the iPoster editor. a red button called 'Delete' and a green button called 'Subtitles' sit below a preview of an uploaded video.

2. The following screen will pop up – click the ‘Generate Subtitles’ button.

screenshot showing the Video presentation screen in the iPoster editor. a green button called 'generate Subtitles' sits below the text, 'If the video has an audio track with spoken word, you may choose to generate subtitles for it.

3. This screen will then be shown advising that the subtitle generation is in progress and to wait up to a day. Check back after 24 hours.

screenshot showing the Video presentation screen in the iPoster editor. a green button called 'Refresh Status' sits below the text, 'AI subtitle generation is in progress. This can take up to a day to complete.'

4. After 24 hours log back into your iPoster editor and open the VIDEO PRESENTATION screen. Click on Refresh status. The generated subtitles will open in a box where the text can be edited. A preview of the video will be available to the top right of the screen so you can run through it whilst you make edits.

screenshot showing the generated subtitles. They are circled in red. There is a red arrow pointing to a preview of the video that the subtitles belong to.

5. Once you have completed your edits check your subtitles in preview mode. Click on Preview on the main menu then click on the Video Presentation button.

screenshot showing the video presentation button that will appear on the preview screen.

5. Click on the 3 vertical dots and select Captions to toggle the subtitles on and off.

screenshot showing the 3 vertical dots (the settings) available when playing a video. The dots have a red circle around them.
screenshot showing the available settings when a user is playing a video. The settings are: Download Captions Playback Speed Picture in Picture

2. Generating subtitles for videos in VIDEO REPOSITORY/GALLERY

1. In the VIDEO REPOSITORY/VIDEO GALLERY you will see a preview of your uploaded videos. If you haven’t uploaded any videos yet you will see a blank screen with an ‘Upload New’ button.

screenshot showing the 3 video previews within the Video Repository screen from the iPoster editor.

2. Click on the CC symbol below the video that you want to generate the subtitles for.

screenshot showing 3 symbols under each video preview. A delete button, an edit title button and a button that says CC. There is a red arrow pointing to the CC button.

3.The below window will pop up. Click on ‘Generate subtitles’. Then wait up to 24 hours for the AI to complete the task. Continue to follow the instructions from step 4. in section 1 above.

screenshot showing the Video repository screen in the iPoster editor. a green button called 'generate Subtitles' sits below the text: 'If the video has an audio track with spoken word, you may choose to generate subtitles for it.

Need further assistance? Reach out to our support team by sending a support request. Don’t forget to let us know which conference you’re creating a presentation for.

K-INBRE Symposium

The K-INBRE symposium is an annual professional research conference for scientists in Kansas to present their original research. Students present side-by-side with professional scientists and researchers providing them with networking and future collaboration opportunities. There were over 140  iPosters created for the event containing some of this research across a wide variety of fields such as public health and bioinformatics. 

Joe was on-site in Kansas City supporting the event and he received some glowing feedback from one of the K-INBRE Symposium organizers, Clare Frantz:

Thank you so much for making sure that all of our iPoster sessions ran smoothly. I think they were a great success overall! So happy that they could be a major part of our symposium because I know they’re frequently everyone’s favorite part
You can read more of our client testimonials here
Person at K-INBRE Symposium standing in front of and touching a large angled screen with an iPoster on it.
Two people at K-INBRE Symposium standing in front of a large angled screen with an iPoster on it. one person is giving a presentation and a group of people stand around listening.
a person at K-INBRE Symposium standing infront of an angled standing screen and presenting an iPoster tp a group of people. The presenter is pointing at the screen
A shot of the crowd in the conference room during a poster session at the K-INBRE Symposium.
Person at K-INBRE Symposium standing in front of and reaching a hand out to a large angled screen with an iPoster on it. An onlooker stands beside them looking at the screen.
Person at K-INBRE Symposium standing in front of and touching a large angled screen with an iPoster on it. An onlooker stands beside them looking at the screen.
Person at K-INBRE Symposium standing to the side of a large angled screen with an iPoster on it. A group of onlookers stand around looking at the screen.
two people at K-INBRE Symposium standing in front of a large angled screen with an iPoster on it.
a person at K-INBRE Symposium standing infront of an angled standing screen and presenting an iPoster tp a group of people. The presenter is pointing at the screen. One on-looker is leaning in towards the screen.

AAS 241 Winter Meeting

The American Astronomical Society‘s AAS 241 Winter Meeting was our first in-person conference for 2023.  And what great meeting to kick the year off with.  Isak, Joe and Felicity were on-site in Seattle for the event and were there to support iPoster authors and manage the sessions each day. 

There were a record 150 iPoster screens setup for the duration of the conference. And over 1100 posters created and searchable in the online gallery. With 2-3 sessions per day over 4 days there was a lot of space science shared within this amazing community.

An image from the iPoster sessions at AAS241 Winter meeting. Front facing view of a large screen on a standing desk which is displaying an iPoster. 2 people stand wither side of the screen and they're both looking at the screen.
An image from the iPoster sessions at AAS241 Winter meeting. a large screen on a standing desk which is displaying an iPoster. 2 people stand wither side of the screen and they're looking at each other as one of them is holding out their hand in explanation.
An image from the iPoster sessions at AAS241 Winter meeting. a large screen on a standing desk which is displaying an iPoster. 1 person stands infront of the screen to the left and has both thumbs up. 2 people are faced away from the camera watching the presenter.
a crowd of people gathered around a desk at AAS241 looking at a screen with an iPoster on it. A presenter is looking at the screen and using the mouse.
An image from the iPoster sessions at AAS241 Winter meeting. a large screen on a sitting desk which is displaying an iPoster. The poster presenter sits in a chair with their hands raised up towards the screen in an explanatory gesture.

Add a video presentation to your iPoster

There are lots of good reasons to add a video presentation to your iPoster. It’s a particularly great feature to increase the accessibility, reach and engagement of your research. For example, it provides a presentation option for those who cannot attend your conference in-person. Remember that your iPoster will live on and be available on-line long after your conference is over.

It’s also fairly easy to create your own recorded presentation using your computer’s built-in recording functions, or any 3rd party tools like, Zoom, WebX or Microsoft Teams.

A video presentation can provide a general summary of your research or explore a particular theme in more depth. If this option is available for your conference, the ‘Video Presentation’ button will be visible on the Main Menu of your iPoster Editor screen.

Please note that there is a file upload size limit of 100MB. If you need to compress your file you can use a free online service such as:

The iPoster system accepts several video file types for video uploads, including:
  • 3g2
  • 3gp
  • avi
  • flv
  • ts
  • mov
  • mkv
  • mp4
  • mpeg
  • mpd
  • mxf
  • ogv
  • webm
  • wmv

If you also want to add videos into content boxes please see this FAQ: How do i add videos to my iPoster?

Add a Video Presentation to your iPoster – Instructions

1. Click on the green VIDEO PRESENTATION button in the Main Menu.

Screenshot of Green 'Video presentation' button

2. The Video upload box will pop up. Add your video file in here. You can either click ‘Select Video’. The Video Repository will open and you can choose to select a previously uploaded video or upload a new one.

3. To upload a new video click on ‘Upload New’ and search through your files on your computer, or you can drag and drop the file into this box.

4. Your video will then load into the system and you’ll see a status bar in the bottom left of your screen. The upload can take a couple of minutes depending on the size of the file and your current internet upload speed. You can close out of the video repository and continue to work on your poster while you wait for your video to upload.

4. Once your video is uploaded It will be available in the Video Repository. To delete the uploaded video at any time, simply click on the red ‘Delete’ button. You can return to the video presentation screen at any time and select your newly uploaded video.

If your conference organizer has enabled AI subtitle generation you will see a green ‘Subtitle’ button next to the ‘Delete’ button. See the FAQ ‘How can I generate subtitles for my videos?‘ for detailed instructions on this process.

Screenshot of the video presentation upload box With an uploaded video - completed.

5. Check your video in Preview mode. Click on the preview button in the main menu. There should be a button at the bottom of your poster called ‘Video Presentation’. Click on this button and play your video to check it.

Need further assistance? Reach out to our support team by sending a support request. Don’t forget to let us know which conference you’re creating a presentation for.